Professional BEO Templates — Ready to Use
Download 8 professionally designed Banquet Event Order templates built from real conference experience. Every template includes timelines, AV, catering, facility, and budget sections.
No signup required · Excel format · Completely free
8 BEO Templates for Every Event
Each template is a complete starting point with realistic items, quantities, and pricing structure.
General Session / Keynote
Full stage setup with theater seating, complete AV for presentations and recording, speaker podium with confidence monitors.
- Stage & podium
- Wireless lavalier mic
- Confidence monitors
- Session recording
- +1 more
Awards Gala / Dinner
Formal evening event with plated dinner service, awards presentation, cocktail bar, and dance floor setup.
- Plated dinner service
- Cocktail bar
- Dance floor
- Stage with podium
- +1 more
Opening Reception
Cocktail-style networking event with passed hors d'oeuvres, bar stations, and ambient music.
- Passed hors d'oeuvres
- Open bar stations
- Ambient music
- High-top tables
- +1 more
Breakout Session / Workshop
Interactive classroom-style session with projector, whiteboard, and small-group discussion setup.
- LCD projector
- Classroom seating
- Whiteboard & markers
- Wireless mic
- +1 more
Lunch Buffet / Luncheon
Buffet-style lunch service with beverages, banquet round seating, and networking time.
- Buffet stations
- Iced tea & water
- Banquet rounds of 10
- Head table
- +1 more
Registration / Check-In
Multi-station registration setup with badge printing, signage, queue management, and welcome materials.
- Registration tables
- Badge printers
- Queue stanchions
- Welcome signage
- +1 more
Coffee / Refreshment Break
Coffee break station with pastries, fruit, and networking space between sessions.
- Coffee & tea service
- Pastry display
- Fresh fruit
- Infused water
- +1 more
Board Meeting / Executive
U-shape boardroom setup with working lunch, full-day AV, and executive-level amenities.
- U-shape setup
- LCD display
- Working lunch buffet
- Notepads & pens
- +1 more
Download the Complete Pack
All 8 templates in one Excel workbook — ready to customize for your next event.
Download All TemplatesFree · No signup · No email required
Templates are great. Automation is better.
Seatwork turns these templates into a living system — with auto-save, real-time collaboration, AI-powered PDF import, professional exports, and a vendor feedback inbox.
Try Seatwork FreeWhat is a Banquet Event Order (BEO)?
A Banquet Event Order (BEO) is the master document that communicates every detail of an event to the venue and its staff. It covers the timeline, room setup, audio visual requirements, catering menus, staffing assignments, and budget breakdown for a single event function — like a keynote, reception, or breakout session.
BEOs are the backbone of conference and event planning. Without them, venue staff, AV technicians, catering teams, and event coordinators would have no shared reference for what needs to happen, when, and where.
For multi-day conferences, planners often create 30-60+ BEOs — one for each function across every room and time slot. Managing this volume is exactly why tools like Seatwork exist.
Who Creates BEOs?
BEOs are typically created by event planners, conference coordinators, or convention services managers. They're shared with the hotel or venue's banquet operations team, the client organization, AV vendors, and sometimes catering managers. Everyone involved in executing the event references the BEO as the single source of truth.
What Should a BEO Include?
How to Use These BEO Templates
Download any template, open it in Excel or Google Sheets, and customize it for your event. Replace the placeholder items with your actual requirements, adjust quantities and pricing, and share with your venue and vendors.
When you're ready to move beyond spreadsheets, try Seatwork — it automates the entire BEO workflow with real-time collaboration, AI-powered PDF import, and professional exports that venues love.